Archives Policies

The collections are available by appointment to all students, scholars, and members of the community who wish to use them. Please schedule your visit by reaching out to us using the phone number or email address in the sidebar. If you are unable to travel to the archives, you may request remote reference assistance by filling out this form. Reference requests may take up to two weeks to fulfill.

While you are welcome to examine our collections in our reading room, the materials are non-circulating and may not leave the premises.

Since spills could permanently damage our irreplaceable materials, no eating or drinking is permitted in the reading room.

Please handle items with care. Do not fold, write on, or otherwise damage the materials.

Reproduction of materials does not constitute a transfer of copyright to researchers. When possible, archives staff can assist researchers in identifying the copyright holder for materials in the collection, but ultimately it is the responsibility of the researcher to secure permission for any reproduction, distribution, or use beyond personal or non-commercial use.

The archives collects and makes available the records of administrative and academic departments, student organizations, and those of select individuals with ties to the college.

College records include:

• Records that reflect the development and growth of the campus
• Records that reflect the development and activities of campus offices and committees
• Minutes, memoranda, and reports of administrative committees
• Minutes, memoranda, and reports of faculty and staff councils
• Accreditation reports and supporting documentation
• Annual budgets
• Records of the registrar, such as enrollment reports and catalogs
• Records of student organizations
• Records of alumni organizations
• All publications, newsletters, or booklets distributed in the name of the college, including yearbooks, student newspapers, college directories and faculty/staff rosters
• Photographs documenting the development of the institution
• Photographs capturing performances and events on campus
• Maps, blueprints, and plot plans documenting physical growth and development
• Artifacts relating to the history of the college
• Programs for convocations, awards, lectures, etc.
• Materials pertaining to commencement
• Materials pertaining to special events at the college

Special collections include:

• The Rod Serling Archives
• The C. Hadley Smith “Ithaca College Photographs” Collection

Prospective donors interested in gifting materials to the archives should first contact us. All gifts will be evaluated for acceptance according to the selection guidelines listed in the collections policy detailed above.